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2007 AGM - 11th August at 3pm

 
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Anthony
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PostPosted: Sun Jul 29, 2007 7:51 pm    Post subject: 2007 AGM - 11th August at 3pm Reply with quote

This years AGM (Annual General Meeting) will take place at 4 Carr Av in Leongatha on Saturday the 11th of August 2007 at 3pm. The house is on the corner of Carr Av and Park drive opposite an empty block of land, you can all park there if you like. Click here for a map

After we have finished the AGM everyone is welcome to stay for some drinks, some Lord Of The Rings and we can get some takeaway (partay!!). There is plenty of room to stay if you want to have a few drinks, you just need to bring something to sleep on.

Basically it is very important for all LMS members to attend the AGM as this is the only time that you are able to put forward your vote for the new committee members and office bearers.

During this meeting any agenda items relating to the committee will be discussed and decided upon. After these agenda items have been decided upon, the committee with be disbanded and a period of nominations will occur. In order to be an office bearer another member of the club will have to nominate you. Once all the nominations have occurred a vote will decide the new committee members. Those people who are involved in a particular vote will have to leave the room. A vote will decide the new office bearer and they will be allowed back in the room and announced the victor for the position.
This will continue until the committee are all voted in and a complete new committee is established.

Once this is done any agenda items not relating to the committee are discussed and the committee will decide on the course of action.

If you are unable to attend the committee meeting then you are still able to be nominated by another member (Provided you give prior permission and acceptance if you are voted in)but you are unable to vote. You can submit a vote in writing for a particular person for a particular position but you vote must come though an existing committee member and you may not be aware of who else may be in the running for a particular position.

The office bearer positions for 2007 are as follows:

President: Responsible for the development and ongoing improvement of the club. During committee meeting if there is a tied vote the president is the last person to vote and can decide the course of action. They chair all committee meetings and ensure that the meeting stays relevant and is on track.

Vice president: Fills in for the responsibilities of the president if they are unable to attend a committee meeting.

Secretary: Keeper of the minutes and correspondence of the club. They may also be responsible for membership forms, members information and any websites or information pertaining to the club.

Treasurer: Responsible for the finances of the club including membership fees and insurance. They also give updates to the financial position of the club and write any cheques which are required.

Media Officer: Submits articles to newspapers and is the point of contact for all media related issues. Submits regular updates to the websites and other media sources after events and activities.

Committee Member: Attends committee meetings and is called upon to vote on the agenda items.

All committee members hold a key vote to agenda items during committee meetings. Members should suggest agenda items to committee members to be included in committee meetings.

So after all that dribble the basics are as follows:

If you want to be an office bearer then you need to get someone to nominate you and get voted into the position. If you donít attend the AGM then you will need to submit your opinions in writing to a current committee member to be read out during the voting process.

Nominating of a new office bearer can only occur at the AGM so please donít nominate on this forum. You can however highlight any agenda items you wish to include in the AGM in this forum.

If there are any questions then please donít hesitate to ask. We should have a time and location sorted out before Tuesday the 31st of July.

Good luck everyone and I look forward to seeing you all at the AGM.[/url]


Last edited by Anthony on Tue Jul 31, 2007 8:12 am; edited 6 times in total
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Anthony
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PostPosted: Sun Jul 29, 2007 9:31 pm    Post subject: Reply with quote

I would like to announce my intention to not run for the position of LMS treasurer for 2007. I will be stepping down in the hopes that I may be nominated for a different position.

I would also like to propose an agenda item before the current committee is disbanded. I propose that LMS change the number of committee members to five members to encompass only the office bearers of President, Vice President, Secretary, Treasurer and Media Officer. I believe that the current number of seven committee members is too many and makes it difficult to take action on agenda items. Can I have someone second this proposal in order for it to be considered in the AGM?

Morgan will be compiling a list of AGM items in his current role as Secretary so if anyone else has agenda items they wish to lodge, place them here and get someone to second them.
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morgan
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PostPosted: Sun Jul 29, 2007 9:39 pm    Post subject: Reply with quote

Seconded marty. It has been w a y to hard to get the commitee together to vote on stuff in its current situation. A smaller commitee in my view would be more streamlined
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Llwyd



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PostPosted: Mon Jul 30, 2007 4:13 pm    Post subject: Reply with quote

Dear Members,

The position of Vintinier (Capt of Bowmen) is up for grabs. I officially will stand down from the role effective at the forthcoming AGM. I will not reconsider. I have served for a time since the clubs forming and feel strongly that it needs new leadership. I thank all who have supported the role and will serve the new person with honor and loyalty.

Huzzah

Llwyd
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Polehammer



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PostPosted: Mon Jul 30, 2007 5:01 pm    Post subject: Reply with quote

happy to be vice again........
sounds cool/do bugger all/take reflected glory Very Happy
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morgan
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PostPosted: Tue Jul 31, 2007 5:10 pm    Post subject: Reply with quote

The club has done fantasticly to get where it is today and at this AGM is a chance for everyone to put their thoughts forward as to where the club will go so please make an effort to get there or at least give your thoughts in writing to a current commitee member to take on your behalf.
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Tris
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PostPosted: Sat Aug 04, 2007 5:46 pm    Post subject: Reply with quote

Cool I'm gonna be there. T'was cool at 6pm but I'm getting qualified and canned in the same day Tuesday so 3pm is good, I'll be there with bells on. Very Happy
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Dean
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PostPosted: Tue Aug 07, 2007 7:13 pm    Post subject: Reply with quote

Wouldn't miss it for the world.. or cake.

I would like to propose the re-installation of the monthly club meetings ( I heard these used to happen) or something to that extent. Forum is great, back it 100% but sometimes it's easier to shoot ideas back and forth when actually talking to people. Doesn't even have to be monthly, as long as it's a regular gathering of members.
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Anthony
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PostPosted: Tue Aug 07, 2007 8:10 pm    Post subject: Reply with quote

I second that Dean, we should talk about scheduling regular committee meetings. We were having monthly meetings when we were setting up the club because we had a lot we needed to discuss. It is not so important now as the club is up and running but at least a bi monthly meeting would be good. Keep the good ideas coming in guys!
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Len
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PostPosted: Wed Aug 08, 2007 5:12 pm    Post subject: Reply with quote

Was thinking maybe we should create two new positions;Vintinar of archers, to organise and develop the archery comps and Sergant-at-arms or swords Vintinar to organise and cordinate the sword training. What do you guys think ?
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Polehammer



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PostPosted: Wed Aug 08, 2007 5:45 pm    Post subject: Reply with quote

actually im not gonna be there bands playing at bairnsdale so anyone want to be vice go for it im happy to just kick it and have you all entertain me instead Razz
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Len
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PostPosted: Wed Aug 08, 2007 6:27 pm    Post subject: Reply with quote

Nar mate, if youre not there then you will definately be put in for a job! Laughing
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Anthony
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PostPosted: Fri Aug 10, 2007 8:16 pm    Post subject: Reply with quote

Lol Damo, you're not going to get out of it that easy!! Even though you cant attend doesnt mean you cant be nominated or vote. Just put your votes in writing.
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Dean
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PostPosted: Fri Aug 10, 2007 8:45 pm    Post subject: Reply with quote

I vote for Pedro!
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